Table of Contents

1. Introduction and Scope
2. Who We Are (Data Controller)
3. Information We Collect
4. Who Can Provide Information
5. Privacy for Children
6. How We Use the Information
7. Legal Bases for Processing
8. Sharing and Disclosure
9. Sharing with Suppliers and Carriers
10. International Transfers
11. Automated Decisions and Analytics
12. Cookies and Similar Technology
13. Retention of Data
14. Security Safeguards
15. Grounds for Sharing with Law and Regulators
16. Your Privacy Choices and Rights
17. Access, Correction and Erasure
18. Complaints and Regulator Referral
19. Links to Other Websites
20. Changes to This Policy
21. Contacting Us

1. Introduction and Scope

This Privacy Policy sets out the practices of Shijiazhuang Yanchaifei Trading Co., Ltd. in handling personal data. It covers the website yanchaifei.buzz, the enquiry and contact forms that send messages to feedback@yanchaifei.buzz, and the ordinary correspondence that supports import and export trading of home fixtures, building materials, seasonal goods and related services.

The trading operation is led by its developer and founder YanChaiFei, whose name appears in the registration of this website and in the day to day operation of the trading desk. When this Policy uses the word the Company, it refers to Shijiazhuang Yanchaifei Trading Co., Ltd. Unless a separate document is posted, this Privacy Policy is the single reference for every matter concerning personal data across the site and the services behind it.

Nothing in this Policy alters the terms of any separate written contract between the Company and a client. In a conflict, the specific commercial contract governs the particular business relationship, and this Policy governs the use of personal information outside the four corners of that contract.

2. Who We Are (Data Controller)

The data controller for the information described in this Policy is Shijiazhuang Yanchaifei Trading Co., Ltd., a company organised under the laws of the Peoples Republic of China. Its registered business address is Room 501, Building 18, Huaxing Residential Community, No. 379 Tiyu South Street, Yuhua District, Shijiazhuang - 050000, China (CN).

Where personal data belongs to a person located in the European Economic Area, the United Kingdom, Switzerland or another jurisdiction that recognizes an accountable data controller, the Company acts as that controller for the purposes of the applicable data protection regulation. Where the Company merely passes data on behalf of a client as an instruction arranger, it acts as a processor under the clients direction. The precise role in each case depends on who decides why and how the data is used, and the Company states its role honestly in per-contract documentation.

Questions about this Policy, about exercising a data subject right, or about the identity and contact details of the controller should be sent to the contact details listed in section 21 of this document.

3. Information We Collect

The Company collects only the personal information that is reasonably necessary to respond to an enquiry, to prepare a quotation, to verify a supplier or buyer, to perform a trade agreement, or to meet a legal obligation. It does not collect personal data for its own sake.

The categories of data that may be collected include the following. First, contact identifiers such as your full name, company name, postal address, telephone number and electronic mail address. Second, commercial details that you choose to provide within a message, such as product lists, target quantities, delivery ports, material specifications and preferred timings. Third, identity and verification records that surface during supplier vetting, such as licence references, registration numbers, business references and records of prior transactions. Fourth, technical data gathered automatically when you browse the site, which is addressed in the section on cookies and analytics below.

The Company does not collect special categories of sensitive data, such as health details, racial origin, political opinions or religious beliefs, and it asks that you do not include such material inside an enquiry unless a trade document genuinely requires it. Where a document does require sensitive data, it is handled with the same care and an additional layer of justification.

4. Who Can Provide Information

Personal information can be given to the Company by several kinds of people. Existing and prospective clients can provide data when they ask for a quote. Factory and production partners can provide data during vetting and audit. Freight forwarders and carriers can share booking and tracking detail. Visitors to the website can provide data through the contact form, by writing to the office, or by telephoning the published number.

Anyone who supplies personal data about another person, such as a colleague, a director or a factory contact, should only do so with that persons knowledge and consent where the law requires it. The Company assumes that a business contact has the authority of their organisation to share a professional contact address and that such a contact is made in a commercial capacity.

5. Privacy for Children

The website and the trading services are directed at business customers and adult professionals. They are not designed for, and do not knowingly solicit, the personal information of children. The Company does not market household trade products to children and does not operate any feature aimed at a child audience under sixteen years of age.

If the Company becomes aware that it has collected the personal information of a child without the consent of a parent or guardian, it will delete that information promptly and will not use it for any purpose beyond the correction or termination of the relevant account. A parent or guardian who believes a child has provided personal data through the site should contact the desk at the address or numbers listed in section 21, and the data will be removed without unreasonable delay.

6. How We Use the Information

The Company uses personal information for the purposes described at the time it is collected, and for compatible purposes that a reasonable person would expect. The principal uses are set out here in an open manner.

Contact data is used to reply to enquiries, to present quotations, to send updates about an order and to maintain an ongoing trade relationship. Commercial and product data within a message is used to source fixtures and materials, to arrange inspection, to plan freight and customs clearance, and to keep the promised service moving. Verification data obtained during supplier vetting is used to confirm capacity, licences and order history so that a qualification report is trustworthy. Technical data is used to keep the website secure, to understand how visitors use the pages, and to improve the experience. The Company also uses data to meet accounting, audit, tax and other legal obligations, and to defend its legal rights when proceedings arise.

7. Legal Bases for Processing

Where the general data protection regulation applies, the Company relies on a set of recognised legal bases. For routine commercial replies and quotations, the lawful basis is the legitimate interest of both the enquirer and the Company in exploring a trade transaction, or the performance of a contract that has already been formed. For processing necessary to fulfil an order, the basis is the performance of a contract to which the data subject is party. For processing driven by legal duties, such as tax records and anti money laundering checks, the basis is the compliance with a legal obligation to which the Company is subject.

Where no other basis applies, the Company may rely on the consent of the data subject, which is freely given, specific and revocable at any time. Consent to receive marketing of a promotional kind is always optional, and a withdrawal of consent does not affect the lawfulness of processing that happened before the withdrawal.

8. Sharing and Disclosure

The Company treats personal information as confidential and sells it to nobody. It does not rent, barter or trade mailing lists of any kind. Sharing happens only where it is necessary to run a trade, to meet a law, or to protect the legitimate interests described in this Policy.

Recipients of personal data can include the staff of the Company who are bound by confidentiality, the hosting and software providers that run this website, electronic delivery services that carry messages, and the professional advisers, such as accountants and lawyers, who support the business. Every recipient that processes data on the Companys behalf is required to keep it secure and to process it only for the instructed purpose.

9. Sharing with Suppliers and Carriers

In the course of executing a trade, the Company shares limited business data with vetted factories, freight forwarders, inspection bodies and customs brokers. This sharing is confined to what each party needs to do its part of the work. A factory receives the product specification and the agreed commercial terms, not the full marketing history of every client. A customs broker receives trade documents and consignee names as the law requires for a declaration. An inspection body receives the standard and the checklist that apply to the lot under review.

Before engaging any such partner, the Company applies the same discipline it offers to clients under its supplier vetting service. Partners are expected to protect the data they touch and to use it only for the specific shipment or agreement for which it was shared.

10. International Transfers

Because the business operates in China and serves clients around the world, personal data may move between the company office, the production regions of China and the home jurisdictions of overseas buyers. Such transfers are a normal and necessary part of cross border trade documentation.

Where a transfer involves a jurisdiction without an adequacy finding under European or United Kingdom law, the Company relies on appropriate safeguards such as the standard contractual clauses, or on an applicable exemption for the performance of a commercial contract at the request of the data subject. The Company reviews its transfer safeguards periodically and keeps a record of the mechanism that supports each movement.

11. Automated Decisions and Analytics

The Company does not make decisions about people solely by automated means in a way that produces legal or similarly significant effects. A quotation, a credit decision or an inspection release is always reviewed by a human being who can explain the reasoning behind it.

Routine analytics, such as understanding which pages receive traffic and which service pages draw enquiries, is carried out with aggregated and anonymous counts where possible. When individual technical identifiers are involved in that measurement, they are managed under the rules in the cookie section below and are not used to build a profile that governs eligibility for the Companys trading services.

12. Cookies and Similar Technology

The website is intentionally light in its use of tracking. It does not run third party advertising trackers, and it does not use analytics that follow a visitor across unrelated websites. Where small text files called cookies are needed to remember a preference or to protect a form, they are set for a limited life and carry no more than the technical detail required for the task.

Server logs may record technical information such as the Internet protocol address, browser type and the pages requested. That information helps the Company guard the site against abuse, measure load and keep the service available. Such records are kept no longer than is needed for security and are not sold or shared for advertising. Where a jurisdiction requires it, the Company offers a clear choice mechanism before non essential cookies are placed.

13. Retention of Data

Personal data is kept only for as long as a legitimate purpose remains. Quote history and trade records are retained for the period needed to complete the transaction, to answer a warranty or dispute, and to satisfy the tax and accounting rules that apply to a Chinese trading company, which commonly require commercial records for several years.

At the end of the applicable period the Company erases or anonymises the data so that it can no longer be linked to a living person. The Company reviews its records on a regular cycle and removes material that no longer serves a purpose, so that the ledger does not grow with information that has outlived its usefulness.

14. Security Safeguards

The Company applies sensible technical and organisational controls to protect the information it holds. Access to trade records is limited to the staff who need it for their work, and each user is identifiable within the system. Communications with the website are protected by encryption in transit where the browser supports it, and the enquiry form posts to the electronic address shown on the page.

Where data is a supplier vetting file or an order record with commercial sensitivity, it is stored under access controls and protected from casual disclosure. No safeguard is absolute, and the Company cannot warrant that unauthorised third parties will never defeat the measures it uses. It does, however, act quickly to contain and report any breach that does occur, in line with the requirements of the applicable regulation.

15. Grounds for Sharing with Law and Regulators

The Company will disclose personal information to a court, regulator, law enforcement authority or other government body where it has a good faith belief that the disclosure is required under an applicable law, a court order, a lawful request or a regulatory audit. It responds to such requests in a measured way and shares only what the specific demand requires.

Where the law allows, the Company will also share information to protect its own legal position, to prevent fraud or a genuine harm, or to establish, exercise or defend a legal claim. It does not volunteer personal data to a third party as a goodwill gesture toward a government authority, and it will push back on over broad demands where local law permits.

16. Your Privacy Choices and Rights

Persons whose data the Company holds generally have the right to know what is collected and where it is used, and to control the more sensitive ends of that use. Depending on the jurisdiction, a data subject may have the right to request access to a copy of the personal data held about them, to ask for correction of anything inaccurate, to request deletion, to limit or object to processing, and to ask that structured data be exported in a portable form. Where processing rests on consent, that consent can be withdrawn at any time without penalty.

These rights are not absolute and are balanced against the legitimate needs of the business and the requirements of law. The Company explains any refusal promptly and gives the reason it relies upon, so that a data subject understands the boundary and the path forward.

17. Access, Correction and Erasure

To exercise any of the rights listed in the previous section, a data subject should contact the Company using the details in section 21 and should provide enough information to identify the records involved. The Company will respond within one month of a verified request, which is the standard it follows even where local law allows a longer window.

On receiving a verified request, the Company will confirm what data it holds, correct what is wrong, and erase what no longer needs to be kept. Some material cannot be erased because it is required by tax or audit law, in which case the Company will explain what remains and why. A refusal, where one occurs, comes with a clear statement of the alternative step, such as a complaint to a regulator as described below.

18. Complaints and Regulator Referral

If a visitor or client believes that their personal data has been handled in a way that falls short, they are encouraged to raise the matter with the Company first, because most concerns are resolved quickly and courteously at the desk. A complaint should be sent to feedback@yanchaifei.buzz or to the postal address in section 21, and it will be acknowledged without unreasonable delay.

If a person is not satisfied with the response and the governing law gives them the right, they may lodge a complaint with the data protection authority in the place where they live, work or believe the breach to have occurred. The Company will cooperate with such an authority and will keep the records needed to demonstrate the basis of its processing.

19. Links to Other Websites

This site may link to the websites of third parties, such as freight booking platforms, inspection bodies or other services useful to trade. This Privacy Policy governs only the Companys own pages and does not extend to an external site, which runs under its own privacy rules and its own operator decisions.

Before entering personal data on a third party site linked from a page here, a visitor should read that sites privacy notice. The Company is not responsible for the practices of those outside parties, and it recommends the same careful review that it would apply to any unfamiliar form.

20. Changes to This Policy

The Company may update this Privacy Policy from time to time to reflect changes in its services, in the law, or in the way data is handled. When a change is made, the revised version is posted on this page with a fresh effective date at the top, and material changes that affect a persons rights are highlighted where practical.

Continued use of the website or the continuation of a trading relationship after a revision has been posted is taken as acceptance of the updated Policy, subject to any consent that the law requires to be renewed. Visitors who do not agree with the current version should stop using the site and should contact the desk before further data is shared.

21. Contacting Us

All enquiries about privacy, data rights or this Policy are welcome and can be directed to the operator created by the developer YanChaiFei on behalf of the Company. The preferred route for a data request is electronic mail, so that the request arrives with a clear record and a reliable reply address.

Organisation name: Shijiazhuang Yanchaifei Trading Co., Ltd. Address: Room 501, Building 18, Huaxing Residential Community, No. 379 Tiyu South Street, Yuhua District, Shijiazhuang - 050000, China (CN). Contact email: feedback@yanchaifei.buzz. Contact telephone: +15075885140.

The desk acknowledges a written data request without delay and aims to complete every verified request within the one month window described in section 17. Visitors and clients who have already shared data for a trade may also reach the desk on the phone number above during ordinary business hours, where the same staff hold the relevant records.

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